Resources

The IHC 2024 paper templates are still being developed and will soon be available here. We are working on a version that is accessible for sending to different profiles of participants that IHC expects to receive.

Before starting to write or format your paper for submission, we suggest you use the Guidelines for creating accessible documents in Word, from the UNIRIO Accessibility and Usability Center (NAU). This link contains a PDF file with useful guidelines for you to deliver an accessible file to people who use screen readers (reviewers and those interested in your research). In addition to this material, we recommend the guidance from the course Production of accessible digital documents.

If you are using a LateX model, the tutorial on how to make your final version of the PDF file accessible (Making Your Final PDF Accessible), available on the CHI 2021 website, can help you improve the readability of the content of your article. This tutorial is in English, but the page translation feature available in the Google Chrome browser can help you understand the instructions in Portuguese.

People who use Google Docs on Drive need to be careful because when opening any model created in an offline tool (SBC or ACM, for example), the formatting is automatically changed, generating elements not identifiable by screen readers “invisible to eyes.” Therefore, it is recommended that authors ensure that the final version of the PDF is accessible.

Regardless of the model you decide to use, make sure that the file you are delivering is accessible to accommodate the multiplicity of differences in the audience that IHC 2024 wants to welcome.

Suppose this is your first paper submission using the JEMS (Journal and Event Management System) system. In that case, you can create your account by accessing the create your account here link. Once you have registered, you: (1) can access JEMS and locate the IHC 2024 track of interest that you wish to submit or, if you are browsing the IHC 2024 website, (2) you can click on the access link direct to submission on the desired track. For example, to submit to the Research Track, the direct link is available at IHC 2024 – Research Track. If you need to check the steps to complete the submission, the Help for paper authors document can help you achieve your goal.

If you have difficulties, you can also write to us; one of our volunteers can help you. Send an email to ihcacessivel@gmail.com.

We look forward to submitting your paper!

We seek to make IHC a widely accessible event. To this end, good accessibility practices have been adopted since the IHC 2021.

We have made efforts to make accessible posts on social media, as well as trying to offer an accessible website, and encouraging the adoption of accessibility features in publications and work presentations.

We understand, however, that this is a collaborative process and that we are improving it. If you still need help identifying relevant information on the website or performing any activity necessary for your participation in the event, let us know! Send an email to ihcacessivel@gmail.com.

When entering the IHC 2024 registration page and being directed to the Brazilian Computing Society’s ECOS (Event Registration and Coordination System) platform, consider the following alternatives:

1. If this is your first time using the system, you must create your account using the New Account >> link and then return to the IHC 2024 registration page;
2. If you already have an account in the system, you must authenticate by entering the form “Are you already a user?” your email and password. When you do so, you will be directed to the IHC 2024 registration form, which is organized into six sections: (1) Registrant Information; (2) Category; (3) Extras; (4) Authorization of the use of image and speech; (5) Payment information; (6) Payment Method.

After filling out all the fields, you must click on the “Save Registration” button at the end of the form.

If you have difficulties, email ihcacessivel@gmail.com, and one of our volunteers will help you.

The IHC 2024 Accessibility Coordination is preparing a slide model that meets accessibility requirements. We will make it available soon.

Adoption of the model is not mandatory. Whether you adopt it or not, we ask that you observe the following recommendations so that your presentation is accessible to more people:

1. Choose a good color scheme
   • Give preference to schemes with high contrast between background and text, therefore with a contrast ratio of 7:1. To check the contrast ratio, see Tanaguru Contrast Finder;
   • Make sure the content is visible to colorblind users, as per the guidelines in Coblis – Color Blindness Simulator.
2. Choose a readable font
   • Give preference to sans serif fonts, for example, Arial, Helvetica, Verdana;
   • As for size, 32pt is recommended for titles; and 24pt for paragraphs and lists of items.
3. Adopt redundant ways to highlight information
   • If you choose to use colors, redundantly, adopt text in parentheses, to signal any relevant aspect that you want to highlight;
   • Consider using bold and italics to convey emphasis.
4. Keep the text brief
   • If the speaker tends to speak quickly, putting more words on a slide may be helpful.
5. Use images to make your ideas clearer
   • Make simple graphics, presenting their text equivalent. For tips on image description, see eMAG course for content writers or WebAim – Alternative Text.
6. Ensure accessibility of animations and videos
   • Offer audio description;
   • Offer subtitles.

To learn more about guidelines:

• • Accessible Presentation Guide
  • Preparing Slides and Projected Material (speakers)

The authors must create posters according to the template made available by the trail coordination in the standard size of 90 cm x 120 cm for presentation at the event.

Recommendations were developed regarding the colors, font, and accessible digital format linked to the printed poster to promote accessibility in the poster session.

Colors

Ensure sufficient contrast between the text and the background by using a tool like WebAIM contrast checker to check.

Avoid relying solely on color to convey meaning. Instead, use patterns or shading in addition to color in tables, graphs, illustrations, and maps where color differences are intended to convey information.

Font

Recommended: sans serif fonts like Arial, Gill Sans, Helvetica, and Verdana for body and title text.

Serif fonts like Times New Roman and Garamond are recommended for titles only.

Font size

Main title: 72 points (minimum) – 158 points (ideal)

Section titles: 42 points (minimum) – 56 points (ideal)

Body text: 24 points (minimum) – 36 points (ideal)

Subtitles: 18 points (minimum) – 24 points (ideal)

Digital format

Provide a QR code or short URL linking to your poster in digital PDF format.

It is important to ensure that the poster is accessible to people using screen readers.

Provide alternative text and/or descriptive captions for images, figures, and graphs.

Set the reading order for blocks of text and other poster elements: In PowerPoint, go to Arrange → Selection Pane → Drag the items into the correct order.

PowerPoint has a built-in accessibility checker highlighting issues and telling you how to fix them: Tools → Check Accessibility → Inspection Results.

If you are exporting to PDF format, be sure to “Save to PDF” or “Save as Adobe PDF” (not “Print to PDF”).

To present the demos, the event organizers will make the following available: table, chair, PowerPoint, and Internet access. The authors must provide any other equipment.

References

https://tapiaconference.cmd-it.org/program/presentation-and-poster-accessibility-guidelines/

https://www.washington.edu/accesstech/documents/

https://guides.library.yale.edu/academic-poster-resources/accessibility